Select the rehearsal
Open Schedule, choose the event, and open Attendance. Access follows the Pro plan of the organization that owns the production.
REHEARSAL ATTENDANCE · GREEN ROOM PRO
Rehearsal attendance tracking.
Take the call. Keep the record.
Open a rehearsal from Schedule and record who is present, late, absent, or excused. Green Room Pro keeps the roll call, late minutes, and private staff notes with the event your company already uses.
Pro · $29/month per organization · Unlimited cast & crew
THE SHORT ANSWER
How do you track rehearsal attendance in Green Room?
In Green Room Pro, select an event from Schedule and open Attendance. The production’s director, stage manager, assistant stage manager, or creator records attendance for the people called. Choose Present, Late, Absent, Excused, or Unmarked, with late minutes and private staff notes when needed.
BUILT AROUND THE PRODUCTION
A roll call attached to the rehearsal.
Keep attendance in the same production workspace as the schedule, with a clear record of what staff saved.
- One roster for the people called
- Group and individual calls combine into one roster without duplicate people. An event without a specific call uses the current company and production creator.
- Five statuses, with useful context
- Record Present, Late, Absent, or Excused, or leave someone Unmarked. Add late minutes and a private staff note without turning a partial roll call into an automatic absence.
- Private to production managers
- Directors, stage managers, assistant stage managers, and the production creator can manage attendance. Ordinary cast, crew, parents, and organization admins without production-manager access cannot read staff attendance or notes.
- Saved history stays with the call
- Save a partial roster, return later, and keep saved records when someone is removed from the call. Changes to the event or called roster are checked before saving.
PUT IT INTO PRACTICE
From the schedule to a saved roll call.
Record attendance
Mark each person’s status. Add late minutes or a private staff note, and use Mark remaining present when appropriate.
Save and return
Save the roll call, leave unmarked people unmarked, and reopen the event to review the saved record.
What to know before you start
Attendance is recorded by production staff. Members do not check themselves in, and a submitted scheduling conflict does not automatically excuse someone or set their attendance status.
NO PER-PERSON FEES
One show free. More planning power with Pro.
Rehearsal attendance tracking is included in Green Room Pro at $29 per month per organization. The production’s organization covers the feature; cast and crew do not need individual paid seats.
GREEN ROOM FREE
$0 forever
For one open production and its company.
- Unlimited cast and crew
- Role-aware schedules and calendar sync
- Announcements, chat, and rehearsal materials
- No credit card required
GREEN ROOM PRO
$29 /month per organization
For availability checks and a whole season.
- Everything in Free
- Conflict submissions, manager views, and overlap checks
- Rehearsal attendance, late minutes, and private staff notes
- Multiple open productions
- Organization budgets, expenses, and inventory
Monthly billing. Cancel anytime. Unlimited people.
A FEW PRACTICAL QUESTIONS
Know what fits before you invite the company.
Is rehearsal attendance tracking free?
Attendance requires Green Room Pro, which costs $29 per month per organization with unlimited cast and crew. Free managers can explore attendance from an event; Free scheduling and calendar sync remain available for one open production.
Who can take attendance?
The production’s director, stage manager, assistant stage manager, and production creator can manage attendance. An organization owner or admin needs production-manager access as well; billing permissions alone do not grant access.
Where do I open the attendance sheet?
Open Schedule, select a specific event, then open Attendance. The roll call is attached to that event rather than a separate company spreadsheet.
Can cast members or parents read attendance notes?
Ordinary cast, crew, and parents cannot open staff attendance or read its private notes. Access is reserved for the production managers who can take attendance.
Can I record late minutes and save an unfinished roll call?
Yes. Choose Late and enter late minutes, add an optional private note, and save. People you have not marked remain Unmarked. You can return to the saved event later.
Does a submitted conflict automatically excuse someone?
No. Submitted conflicts are shown for staff review; they do not set attendance. A manager chooses whether a person is present, late, absent, excused, or still unmarked.
What happens when someone is removed from the call?
Their saved attendance remains visible as a previously called record. It is kept separately from the current called roster rather than deleted.
Can people check themselves in?
No. Production staff record attendance; Green Room does not offer member self check-in for this feature.
Does attendance work on phones and computers?
Yes. Attendance is available on the web and in updated iOS and Android apps running version 1.9.2. Older native apps need a compatible store update first.
THE CALM BEHIND THE CURTAIN
Keep the next roll call with the call itself.
Try Green Room with your next production, on the web, iPhone, iPad, or Android.
Get Green Room Pro →